Project Office Administrator

Blue Projects is a very dynamic consulting company that specializes in delivering customized Engineering and Project Management solutions to clients operating in the industrial sector.

As part of our efforts to expand our business, we are currently looking for a Project Office Administrator to join our team. We require an individual who is reliable, dedicated, enthusiastic, self-motivated, and capable of thinking creatively.

What will you do as Project Office Administrator?

  • Organizing all the administrative activities that facilitate the smooth running of the office.
  • Reviewing planned orders, creating requisitions for purchased items, and manages approval process.
  • Banking activities for the day-to-day business – process and resolve bank statements every month and balance yearly reports and process all bill payments.
  • Registering project documentation in accordance with company procedures and providing documentation to key stakeholders and internal teams.
  • Liaising with third party providers, clients, and suppliers.
  • Ensuring that the project documents issued by the various project team members comply with the project numbering system, keeping historical records of all project documentation, and archiving such on the Project SharePoint and/or online project management software
  • Conducting regular review audits to ensure information on all records is accurate and up to date.
  • Updating and maintaining procedural documentation.
  • Purchasing office stationeries and keep records of collections and disbursements.
  • Maintaining a human resources information system (HRIS) by tracking and reporting on employee data such as sick days, vacation days, banked overtime and hours worked, to ensure accurate, timely information can be made available to management and staff.
  • Providing administrative recruitment support for managers and supervisors by assisting in creating contacting selected candidates, scheduling interviews, and following up the hiring process.
  • Providing assistance and support to employees, while adhering to strict confidentiality.
  • Supporting the global onboarding process for all the new colleagues joining the BP UK team.
  • Creating and processing offboarding and employee exiting.
  • Supporting local HR administrative subjects.

Supporting BP UK office in relation with the local administrative authorities when and if the case.

What will you need as Project Office Administrator?

  • Bachelor’s degree in Business Administration or Economics represents advantage.
  • 2-3 years of experience in office administration, facility management, or document management.
  • Proficient English.
  • Previous exposure to large engineering and construction projects represent advantage
  • Proficiency in documenting processes and keeping up with industry trends.
  • Excellent communication and presentation abilities.
  • Flexibility, organization, and the ability to think strategically
  • A keen understanding of the differences between various roles within organizations
  • Fluency in English and Russian; knowledge of Kazakh is advantageous.

Here are the top reasons why Blue Projects is an excellent strategic choice:

  • Exposure to an international work environment, collaborating with renowned companies such as Michelin, Kellogg, Carlsberg, and IKEA
  • Annual financial rewards and salary increases based on a reliable and replicable performance evaluation system
  • Real career opportunities and growth prospects within our supportive teams
  • A welcoming, friendly, and communicative team environment
  • Access to the LinkedIn Learning Platform
  • Access to psychological and well-being services offered by a reputable provider
  • Employee Assistance Program

Don’t meet every single requirement?

No worries, we are committed to building a proper place to grow talents and potential in our people, maybe your experience would be suitable for this or other roles.

We are warmly encouraging you to apply, you may be the missing piece in our puzzle.