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Bucharest – Administrative Assistant

Blue Projects is currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks as support for the head office team.

The role should be able to assist the head office team and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the team.

Requirements:

  • University or College’s Degree in a related field.
  • Prior administrative experience.
  • Excellent computer skills, especially typing.
  • Attention to detail.
  • Desire to be proactive and create a positive experience for others.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills (both English, and Romanian)
  • Strong organizational skills with the ability to multi-task

Job Description:

  • Organize and schedule appointments related to the head office management team’s agenda
  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Screening phone calls and routing callers to the appropriate party.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Greet and assist visitors, based on the head office management team’s meeting agenda
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others to ensure their seamless and positive experience.

 

GDPR compliance:
By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose.
All staff involved in recruitment and selection are aware that data protection rules apply and that personal information will be treated confidentially. According to our policy, we will keep your application documents for 2 years.

Blue Projects is a unique multidisciplinary and engineering company with high experience in all industry sectors. Our core services include Project Management, Construction Management, Design & Engineering, Commercial Management and Health & Safety Management.
At Blue Projects, we believe that growing a great project management company happens from the inside out. It begins with people who are drawn to work that uses every talent they possess, plus imagination, determination and a drive to do the extraordinary.

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    *By sending us the contact form, you express your consent to have the personal data indicated in the form processed by our company for the purpose of establishing a potential professional/commercial cooperation between you and Blue Projects Software SRL.

    We are processing the data requested for a period of 5 years or until the moment you inform us in writing that you want to withdraw your consent or, respectively, that you do not want your data to be processed by us anymore.

    The data processing is exclusively within the company and cannot be sent to third parties.

    The data is stored solely on electronic support and secured by admissible measures and accessible at this moment, by comparison with the current technological status.

    We hereby inform you of the following rights: the right to information, the right of access, the right of having one’s data corrected/amended, the right to have one’s data erased („oblivion right”), the right of restricting the data processing, the right to data portability, the right to oppose, the right to not be subject to an automated or profiling process, the right to withdrawing one’s consent.

    Exercising any of the aforementioned rights should be done in writing and should contain enough data in order to allow us to identify you are the person issuing the request; in addition, the request should be sent to: gdpr@blueprojects.com.

    For additional information, kindly consult our Confidentiality Policy.

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