Have overall understanding of the tendering procedures
Preparing tender packages for inquiry, ensuring formatting compliances of the said tendering documents to the Company’s internal procedure.
Follow up with the tender inquiry completion, E2E process
Reviewing planned orders, creates requisitions for purchased items, and manages approval process
Reviews, updates, and maintains purchase orders until they are closed
Ensures orders adhere to supplier agreements and contracts; reports non-conformances
Preparing and reviewing business contracts
Maintaining relationships with multiple interfaces (management, client, vendors)
2 – Project administration
Participate to all project meetings and keeping minutes of meetings, action list
Support the project team with formatting of the documents conform to the Company standard
Working in strict co-operation with the Project Manager to ensure project progress status integration
Identifies opportunities and implements actions to achieve efficiency of the whole project team
3 – Document Controlling
Ensuring that the project documents issued by the various project team members comply with the project numbering system, keeping historical records of all project documentation and archiving such on the Project sharepoint.
Controlling all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems
Registering project documentation in accordance with company procedure
Searching and retrieving technical data files and technical drawings within the client’s database
Collecting, organizing and maintaining documents, adhering to the company’s document lifecycle procedures
Conducting regular review audits to ensure information on all records is accurate and up to date.
Archiving inactive records in accordance with the records retention schedule
Assisting with file migrations and audits, and perform administrative tasks as needed
Willing to travel and relocate
Very good English knowledge both verbal and written