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Poland – Project Services Officer


1 – Contract management

  • Tender management
    • Have overall understanding of the tendering procedures
    • Preparing tender packages for inquiry, ensuring formatting compliances of the said tendering documents to the Company’s internal procedure.
    • Follow up with the tender inquiry completion, E2E process
  • Order management:
    • Reviewing planned orders, creates requisitions for purchased items, and manages approval process
    • Reviews, updates, and maintains purchase orders until they are closed
    • Ensures orders adhere to supplier agreements and contracts; reports non-conformances
  • Preparing and reviewing business contracts
  • Maintaining relationships with multiple interfaces (management, client, vendors)

2 – Project administration

  • Participate to all project meetings and keeping minutes of meetings, action list
  • Support the project team with formatting of the documents conform to the Company standard
  • Working in strict co-operation with the Project Manager to ensure project progress status integration
  • Identifies opportunities and implements actions to achieve efficiency of the whole project team

3 – Document Controlling

  • Ensuring that the project documents issued by the various project team members comply with the project numbering system, keeping historical records of all project documentation and archiving such on the Project sharepoint.
  • Controlling all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems
  • Registering project documentation in accordance with company procedure
  • Searching and retrieving technical data files and technical drawings within the client’s database
  • Collecting, organizing and maintaining documents, adhering to the company’s document lifecycle procedures
  • Conducting regular review audits to ensure information on all records is accurate and up to date.
  • Archiving inactive records in accordance with the records retention schedule
  • Assisting with file migrations and audits, and perform administrative tasks as needed


  • Willing to travel and relocate
  • Bachelor degree
  • Very good English knowledge both verbal and written
  • MS Office
  • Flexible and communicative

Our offer:

  • Employment agreement
  • Private healthcare
  • Great team

    Join us

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