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Warsaw – Front Desk Officer

At Blue Projects we are committed to providing our staff with ever-expanding opportunities, by being able to cooperate with influential clients, work on iconic projects and gain experience across a diverse range of geographies and sectors.

We offer significant growth opportunities and ongoing learning and developmental programs, enabling the personal growth of our team, but also of our company, with the result of delivering exceptional services to our clients.
For any enquiry related to job opportunities, please send us your CV at  hr@blueprojects.com.

Responsibilities:

  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate people according to their needs.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Purchase office stationeries, and keep records of collections and disbursements.
  • Archive hard and soft copies of company administrative documents.
  • Assist with catering for meetings.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Maintain scheduling and event calendars.
  • Make copies of correspondence and other printed material.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Conduct researches to find needed information, using such sources as the Internet.
  • Order and dispense supplies.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Receive incoming courier packages and prepare outgoing packages.

Requirements:

  • Excellent social and communication (orally and in writing) skills
  • Excellent PC skills: Microsoft Office, Word, Excel, Power Point, Outlook
  • Previous experience in an administrative role is considered an advantage
  • Capacity to meet specific deadlines and prioritize
  • Good planning and organizing skills
  • Proactive and able to work under pressure
  • Displays positive thinking and a great sense of humor
  • Ensures confidentiality and integrity in accordance with company policy
  • Proficient level of English and Polish is a must
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*By sending us the contact form, you express your consent to have the personal data indicated in the form processed by our company for the purpose of establishing a potential professional/commercial cooperation between you and Blue Projects Software SRL.

We are processing the data requested for a period of 5 years or until the moment you inform us in writing that you want to withdraw your consent or, respectively, that you do not want your data to be processed by us anymore.

The data processing is exclusively within the company and cannot be sent to third parties.

The data is stored solely on electronic support and secured by admissible measures and accessible at this moment, by comparison with the current technological status.

We hereby inform you of the following rights: the right to information, the right of access, the right of having one’s data corrected/amended, the right to have one’s data erased („oblivion right”), the right of restricting the data processing, the right to data portability, the right to oppose, the right to not be subject to an automated or profiling process, the right to withdrawing one’s consent.

Exercising any of the aforementioned rights should be done in writing and should contain enough data in order to allow us to identify you are the person issuing the request; in addition, the request should be sent to: gdpr@blueprojects.com.

For additional information, kindly consult our Confidentiality Policy.

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